Meeting Minutes Archive

Regular Board Meeting March 18, 2025 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, March 18, 2025, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Ricky Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Hampton made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We repaired a water leak on Lakeshore Drive. We have about finished building a road to be able to get down to the pool sand filter without getting equipment stuck. Waiting on SMICO to finish the concrete work on Phelps Culvert replacement. There is cleanup that the city needs to get back over and take care of on Phelps Street. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – Kiosk Damage: Turned in an incident only claim with MO-PERM as directed by Mike Keith. Filed a claim with the driver’s insurance company and they have accepted liability. An adjustor is supposed to be here this week. MO-PERM is on standby if we have any issues. Sewer Lift Pump Motors & VFD Failure Insurance Claim – The adjustors final report includes all invoicing and a statement of loss. Total loss of $35,467 -$2500 Deductible. We received the check on March 13th for the net claim of $32,967. Nuisance Property 219 N County Line – Pat Rocher, property owner – Josh Alley was hired to clean up the property after Aaron Fowler was removed. I spoke to him at the end of last week to find out when he planned to get back to the cleanup process. He has stopped working as he hasn’t received any payment from the owner to date. The owner has told him they have run out of funds and plan to finish the rest of the cleanup themselves. We are starting the nuisance process and will update on the property at the next meeting. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Sergeant Logan, all in-favor, motion carried. Street Committee Report – The Street Committee met on March 10, 2025, to discuss the request submitted by Doreen Gibbons, owner of Designs by Doreen, 103 S Main, to remove the handicap parking paint closest to the planter in front of her business and return to a normal parking spot. The committee recommends to the full Board the following: To remove the handicap parking paint from the parking space closest to the planter in front of 103 S Main to allow for a normal parking space. Alderman Danner made a motion, seconded, to accept the recommendations of the Street Committee to remove the handicap parking paint from the parking space closest to the planter in front of 103 S Main to allow for a normal parking space, all in favor, motion carried. Pool Committee Report – The Pool Committee met on March 10, 2025, to review the quote we received for the pool pump, pool staffing, and to review the current pool budget. The committee recommends to the full Board the following: To approve the quote for $15,180 for the pool pump provided that covers all the cost. Alderman Clubine made a motion, seconded, to approve the purchase of the pool pump in the amount of $15,180 and the purchase of 7 replacement valves in the amount of $405 each valve, all in favor, motion carried. To approve the following regarding pool staff: To approve hiring Sasha Spangler as the 2025 Pool Manager. Manager -$14.00 Assistant Manager - $ 13.75 Lifeguards - $12.00 and increase $0.25 yearly for returning guards To approve the following price increases: Daily Admission increase $0.50 Season Pass increase 1st person -$100, 2nd person – $70 each additional person, Maximum $280 per family Pool Party increase - $125.00 Alderman Clubine made a motion, seconded, to accept the recommendations of the Pool Committee for the Pool Manager, Pool Staff Wages, and Pool Price Increases, all in favor, motion carried. Septemberfest Committee: Requests Board approval for the following 2025 events, street closures and alcohol waivers: Bull Blast Event on May 10, 2025, at Fairgrounds with waiver to allow a vendor to sell alcohol. Aldermen Parris made a motion, seconded to approve the Bull Blast Event on May 10, 2025, at the Fairgrounds with a waiver to allow a vendor to sell alcohol, all in favor, motion carried. Wine Stroll Event on May 31, 2025, with alcohol waiver for basketball court side of Farrington Park. Aldermen Parris made a motion, seconded to approve the Wine Stroll Event on May 31, 2025, with alcohol waiver for basketball court side of Farrington Park, all in favor, motion carried. Septemberfest August 28th thru August 31st, street closure for E. Benton St. from Main St. to Windsor St. with alcohol waiver from 5pm to midnight. Street closure for W. Benton St. from Main St. to Franklin St with an egress across Benton St. during the day for Merryfield’s customers. Septemberfest Parade – August 30th at 11 a.m. - normal route. Aldermen Parris made a motion, seconded to approve Septemberfest August 28th thru August 31st, along with street closure during the event for E. Benton St. from Main St. to Windsor St. with alcohol waiver from 5pm to midnight, street closure for W. Benton St. from Main St. to Franklin St with an egress across Benton St. during the day for Merryfield’s customers, Septemberfest Parade, August 30th at 11 a.m., normal route, all in favor, motion carried. Agenda Requests: Oddfellows Event –Annual Easter Park Events & Parade, April 19th, parade 10 a.m. line-up, 11 a.m. start. Alderman Danner made a motion, seconded, to approve the Annual Easter Park Events & Parade, April 19th, parade 10 a.m. line-up, 11 a.m. start, all in favor, motion carried. Lauren Hadley- Event Request – Outdoor Wedding Reception at 501 E. Jefferson on September 12, 2025, with live music up to 11 p.m. Alderman Parris made a motion, seconded, to approve the request for an outdoor wedding reception at 501 E. Jefferson on September 12, 2025, with live music up to 11 p.m., all in favor, motion carried. Old Business: Condemnation of Dilapidated Houses – Discuss list to determine which properties to move forward to a condemnation process and or in the pursuit of a CDBG Demo Grant application. Alderman Parris made a motion, seconded, to begin the dangerous building process on 308 S. Franklin, 302 S. Commercial & 308 W. Colt, all in favor, motion carried. Discuss the CDBG Demo Application process, title search cost and get a general cost of what each property will cost to demo. Alderman Parris made a motion, seconded, to approve the cost of title searches for the properties that will be submitted in the CDBG Demo Application, all in favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Pay App # 11– was presented for review and discussion. Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 11 in the amount of $126,326.25, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 5 – was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Pay App # 5 in the amount of $28,500.00, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Change Order # 4– was presented for review and discussion. Alderman Clubine, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Change Order # 4 to approve extending the completion date to May 5, 2025, all in favor, motion carried. Discuss Blue Shield Program - The Blue Shield Program outlined in Governor Kehoe’s Executive Order 25-03 to recognize local governments for their dedication to effective law enforcement and community safety. The Issuance of the Blue Shield designation to local governments enables law enforcement agencies access to state grants for training and equipment. The first step in obtaining the Blue Shield Designation is for the City to pass a resolution. Alderman Parris made a motion, seconded, to approve moving forward to obtain the Blue Shield designation by presenting the resolution at the April BOA meeting, all in favor, motion carried. Equity Bank Credit Card Offer – The card is no cost to municipalities and is a more secure option to protect bank accounts. Alderman Parris made a motion, seconded, to approve moving forward to obtain an Equity Bank purchase card, all in favor, motion carried. Windsor Sheriff’s Office – Discuss possible Annex upgrade for sheriff department office. Mayor has interest from Volunteers from Whiteman Air Force Base to gut the building for an eventual remodel. Alderman Parris made a motion, seconded, to approve Volunteers from Whiteman Air Force Base to gut the building for an eventual remodel, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:38 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, March 18, 2025, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: STREET / POOL 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: EVENT APPROVAL Agenda Requests: 1. Danny Hampton-Oddfellows Easter Events 2. Lauren Hadley – Event Approval Old Business: 1. Condemnation of dilapidated houses New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 11 2. Wastewater Improvements Part B Visu-Sewer Pay App # 5 3. Wastewater Improvements Part B Visu-Sewer Change Order # 4 4. Discuss Blue Shield Program 5. Equity Bank Credit Card Offer 6. Windsor Sheriff Office – Possible Annex Upgrades Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, March 14, 2025, at 3:40 p.m.

Regular Board Meeting February 27, 2025 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, February 27, 2025, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Ricky Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Mike Parris, Hanna Goosen and Grace Danner. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We are building a road to be able to get down to the Pool sand filter without getting equipment stuck. Once we can get to the filter with the vac pump, we will start removing the sand. We are expecting a second quote for a replacement pool pump and will submit it to the Board in March. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Mayor Rollins ask the Board to consider moving the American Legions water meter to the edge of the property as the waterline froze again this year and shut business down for almost a week. The American Legion would pay for the cost of material. Tabled for future discussion. Administrator’s Report – City Administrator, Lisa Lawless – Shortly after the recent citywide power outage we began experiencing network loss which disabled the internet and our phones. Cerberus was able to do a temporary patch that got us up and running but there is no way to tell how long the patch will hold. Cerberus submitted a quote in the amount of $1029.97 for the replacement of the network equipment that was damaged due to the outage. Alderman Goosen made a motion, seconded, to approve the Cerberus quote for $1029.97 to replace the damaged network equipment, all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Captain Bilbruck, all in-favor, motion carried. Ordinance Committee Report – Ordinance Committee met on February 4, 2025, to discuss the issue of oversized trucks using W Florence and Cherry Street, the trucks are not able to make the sharp turn and have caused property damage trying to do so. The committee recommends to the full Board the following: To remove the school signage from the speed limit sign, leave the posted 20 mph speed limit sign as well as the no semi-trucks sign, speak to Mo-DOT about installing truck route signage on 52 & 2 Highway & to order the stop sign with the no semi-trucks beyond this point to place at W. Florence & Mill Street. Alderman Parris made a motion, seconded, to accept the recommendations of the Ordinance Committee as pertaining to the oversized truck issue on W Florence and Cherry Street, all in favor, motion carried. Agenda Requests: Boot Block Request – Aydi Girgin with the VFW Post 2610, Annual Poppy Drive on May 10, 2025, 8am to 1pm. Alderman Hampton made a motion, seconded, to approve the Boot Block request for the VFW Post 2610 for their Annual Poppy Drive on May 10, 2025, on May 10, 2025, 8am to 1pm, all in favor, motion carried. Jessica Gary – not present. Cassandra Simmons – not present. Old Business: Open Sealed Request for Qualifications for Engineering Services and complete Evaluation Forms for each Engineering Services Qualifications received. MECO Engineering total evaluation score 1356 Engineering Surveys & Services total evaluation score 1040 Alderman Goosen made a motion, seconded, to approve MECO Engineering for the Street Improvement Projects Engineering, Design and Inspection services based on the highest evaluation score, all in favor, motion carried. MECO Engineering submitted a contract for the Street Improvement Projects Engineering Design and Inspection Services for the Aldermen to review. Alderman Parris made a motion, seconded, to approve the contract and approval for the Mayor to execute said contract submitted by MECO Engineering for the Street Improvement Projects Engineering Design and Inspection Services, all in favor, motion carried. Open Sealed Request for Proposals for Professional Grant Administration Services and complete Evaluation Forms for each Grant Administration Services Proposal received. Grants by Design total evaluation score 1428 Jonesie, LLC total evaluation score 960 Kaysinger Basin RPC total evaluation score 863 Alderman Danner made a motion, seconded, to approve Grants by Design for the Street Improvement Projects Professional Grant Administration Services based on the highest evaluation score, all in favor, motion carried. Grants by Design submitted a contract for the Street Improvement Projects Professional Grant Administration Services for the Aldermen to review. Alderman Hampton made a motion, seconded, to approve the contract and approval for the Mayor to execute said contract submitted by Grants by Design for the Street Improvement Projects Professional Grant Administration Services, all in favor, motion carried. Vacant Dilapidated Houses – Review list to determine which properties to move forward to a condemnation process and or in the pursuit of a CDBG Demo Grant application. Tabled until the March meeting for the Aldermen to review and to gather more information on each property. New Business: Wastewater Improvements Part A Do-Rite Pay App # 10– was presented for review and discussion. Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 10 in the amount of $79,157.80, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 4 – was presented for review and discussion. Alderman Parris, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Pay App # 4 in the amount of $6,469.50, all in favor, motion carried. All Clear Pumping & Sewer – Lead Service Line Inventory Change Order # 1– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve All Clear Pumping & Sewer – Lead Service Line Inventory Change Order # 1 to shift funds allocated for in-field verification by visual to in-field verification by excavation for meters in concrete, all in favor, motion carried. Citywide Cleanup - The mayor asks the Board to consider having a 2nd summer citywide cleanup where residents pay a fee to use the dumpsters. Tabled to gather more information. Dog Pound Concerns - Volunteers for the dog pound would like the city to consider allowing them to take over the pound if they are able to receive 501-(C)(3) status. Tabled for further discussion. Alderman Morley made a motion, seconded, to enter closed session as authorized by RSMO section 610.021 (1) (3), all in favor, motion carried. Discuss Personnel Issues Alderman Clubine made a motion, seconded, to leave closed session, all in favor, motion carried. Mayor Rollins called open session to order at 9:28 pm. Roll call: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Hannah Goosen and Grace Danner. Alderman Morley, made a motion, seconded, to approve accepting applications for a new Animal Control Officer, all in favor, motion carried. Alderman Morley made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 9:32 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved Executive session: 9:15 pm Discussion on Animal Control Personnel Issues _________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk ____________________________ Approved

NOTICE OF RESCHEDULED OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Thursday, February 27, 2025, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: ORDINANCE 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: 1. Boot Block Request- VFW Post 2610 - May 10, 2025, 8 a.m. to 1 p.m. 2. Jessica Gary – Water/Sewer Bill 3. Cassandra Simmons – Trash Service Complaint Old Business: 1. Open Sealed RFQ’s for Engineering Services 2. Open Sealed RPQ’s for Grant Administration Services 3. Vacant Dilapidated Houses New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 10 2. Wastewater Improvements Part B Visu-Sewer Pay App # 4 3. All Clear Pumping & Sewer – Lead Service Line Inventory Change Order # 1 4. Dog Pound Concerns 5. Animal Control Officer Miscellaneous Business: 1. Discuss City-Wide Clean-up Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Tuesday, February 18, 2025, at 3:00 p.m.

Regular Board Meeting January 21, 2025 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, January 21, 2025, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Ricky Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Mike Parris, Hanna Goosen. Absent - Grace Danner. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – An 8-inch main behind Royal Oaks broke on Friday night. It turned into a very long evening as the gas line was incorrectly marked and was hit causing a small hole. We stopped digging and had to wait for Spire before we could continue. We worked until 5am Saturday morning. During the recent storm we experienced an electrical shortage at the 2 Highway lift station. We submitted an Insurance claim for the damaged pump, but it has to be replaced as soon as possible. Empire Electric submitted a quote for a replacement pump in the amount of $26,144. Alderman Parris made a motion, seconded, to approve the quote submitted by Empire Electric in the amount of $26,144 to purchase the replacement pump for the 2 Highway Lift station, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – The City was awarded CDBG funds to complete a street project in the amount of $665,137. The first steps in the process is to Request Engineer Qualifications and also Request Proposals for Grant Administrative Services. We have sent out 21 RFQ invitations for Professional Engineering Services and 23 RFP invitations for Grant Administrative Services. The ad for both will be in the January 23rd edition of the Clinton Daily Democrat. The requests are due back to City Hall by February 14, 2025, and will be opened at the Regular BOA meeting in February. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Major Rob Hills, all in-favor, motion carried. Agenda Requests: Cassandra Simmons – not present. Tracy Anderson – Issue with the same dog running at large on Cherry St. He states owner has received dog at large tickets at least 5 times in a year and by ordinance the dog should be removed and not returned after 4 at large citations. It is an ongoing issue, and he would like to see the dog be removed from the owner. The Clerk will check with the prosecutor, as we show only 3 citations issued to the dog owner for dog at large. Senior Center – requests a street closure from E. Jackson to N. Windsor and the use of the city hall parking lot for vendors to set up during their event on Saturday, May 10th from 9am to 5pm. Alderman Hampton made a motion, seconded, to approve the street closure from E. Jackson to N. Windsor and the use of the city hall parking lot for vendors to set up during the Senior Center event on Saturday, May 10th from 9am to 5pm, all in favor, motion carried. Old Business: Review Dog Pound HVAC options. AA Mechanical Contractors have proposed several options for the HVAC system installation. The cost of the system and installation will be paid for with money that was donated to the dog pound. Alderman Goosen made a motion, seconded, to approve AA Mechanical Contractors Solution 2, Option 2 form the proposed options in the amount of $9,200, all in favor, motion carried. Open Sealed Mowing and Public Nuisance Removal Bids. Bid # 1 – Smith & Sons Cleanup & Hauling, Pleasant Hill, MO Item 1 - $100 per hour bid Item 2 - $125 per hour bid Item 3 - $100 per hour bid Bid # 2 – J.W. Landscaping Services, LLC, Windsor, MO Item 1 - $130 per hour bid Item 2 - $130 per hour bid Item 3 - $180 per hour bid Discussion on the bid amounts, and concern about the distance that Smith & Sons Cleanup & Hauling would be traveling. The Board was concerned they would need a minimum number of jobs before it was worth the time and gas to travel to Windsor. J.W. Landscaping Services’ bid was higher, but they are a business located in the City and would be more responsive to jobs as they are receiving them. Alderman Goosen made a motion, seconded, to accept the Mowing & Public Nuisance Removal bid provided by J.W. Landscaping Services, all in favor, motion carried. New Business: CDBG Grant Agreement – Mayor needs approval to execute the CDBG Street Project Grant agreement between the City and Missouri Department of Economic Development. Alderman Morley made a motion, seconded, to approve the Mayor to execute the CDBG Street Project Grant agreement between the City and Missouri Department of Economic Development, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Pay App # 9– was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 9 in the amount of $82,990.10, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 3 – was presented for review and discussion. Alderman Clubine, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Pay App # 3 in the amount of $343,425.24, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Change Order # 3 – was presented for review and discussion. Alderman Parris, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Change Order # 3 adding $148,381.50 to the project amount, all in favor, motion carried. All Clear Pumping & Sewer – Lead Service Line Inventory App # 3– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of All Clear Pumping & Sewer – Lead Service Line Inventory App # 3 in the amount of $27,564.00, all in favor, motion carried. Discuss Central State Water Resources – company that purchases and maintains water systems. Discussion, no action taken. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:23 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, January 21, 2025, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: 1. Cassandra Simmons – Trash Service Complaint 2. Tracy Anderson – Dog Complaint 3. Senior Center Event 5/10/25 – Use of City Hall Parking Lot Old Business: 1. Dog Pound HVAC Unit Installation 2. Open Sealed Bids – Mowing & Public Nuisance Clean Up New Business: 1. CDBG Grant Agreement 2. Wastewater Improvements Part A Do-Rite Pay App # 9 3. Wastewater Improvements Part B Visu-Sewer Pay App # 3 4. Wastewater Improvements Part B Visu-Sewer Change Order # 3 5. All Clear Pumping & Sewer – Lead Service Line Inventory Pay App # 3 Miscellaneous Business: 1. Discuss Central State Water Resources Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday January 17, 2024, at 1:00 p.m.

Regular Board Meeting December 17, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, December 17, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Ricky Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Hanna Goosen and Grace Danner. Absent - Mike Parris. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We spoke to 6 different contractors about doing the concrete work for the Phelps Street culvert, but we only received one contractor quote. SMI-CO Contracting Group, LLC submitted a quote to complete the Phelps St culvert concrete work for $50,064. The DNR inspection went well except for the usual issues with the Southeast Lagoon. Once the wastewater project is complete, we will no longer have issues pertaining to the Southeast Lagoon. Alderman Clubine made a motion, seconded, to approve the quote submitted by SMI-CO Contracting Group in the amount of $50,064 to complete the Phelps St culvert concrete work, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the payment to SMI-CO Contracting Group for the Phelps St culvert concrete work in the amount of $50,064 be paid out of the Sewer Capital Outlay fund, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Discussion regarding another snowplow for this season. No motion was made as this was tabled for now. Administrator’s Report – City Administrator, Lisa Lawless – I need approval to transfer $185,000 from local use funds to the General Fund to repay the pool renovation costs incurred by the General Fund. We also currently have enough funds in the local use tax to purchase a snowplow for $13,105 for the F-350. All-Clear Pumping and Sewer isn’t receiving very good response from residents for the in-home water line visuals. Other cities have offered a $5.00 discount to residents who take the picture and email it to the contractor along with their address. CDBG is supposed to announce awards before the end of the year. I will send out an email or text as soon as I know the status of our CDBG application. Alderman Clubine made a motion, seconded, to approve the transfer of $185,000 from the Local Use Tax Fund to the General Fund for the pool renovation costs incurred by the General Fund, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the purchase of a snowplow to be installed on the F-350 for $13,105 using local use tax funds, all in favor, motion carried. Alderman Goosen made a motion, seconded, to approve a $5.00 water bill credit for residents who participate in sending an in-home visual picture of their water line to All Clear Pumping & Sewer, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Major Rob Hills, all in-favor, motion carried. Agenda Requests: Ernest & April Woods – concerned oversized trucks are still entering the posted “No Truck Zone” and most are unable to make the turn without tearing up residents’ yards. Sent to the Ordinance Committee to draft a Bill to officially make W. Florence and Cherry Street no truck zone. Eric Friedly, owner of Hanks Portable Waste – would like approval to empty portable toilet waste at the Southwest Lagoon. Alderman Goosen made a motion, seconded, to approve Hanks Portable Waste to empty portable toilet waste at the Southwest Lagoon at a charge of the current sewer rate, all in favor, motion carried. Old Business: New Business: School Resource Officer – the Mayor was contacted by the School and the Henry County Sheriff’s Department to discuss the City expending funds to help fund a School Resource Officer. The City Attorney is reviewing the request to ensure the city is legally able to help with the funding. No action waiting on Attorney Opinion. Wastewater Improvements Part A Do- Rite Change Order # 3 – was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve Wastewater Improvements Part A Do- Rite Change Order # 3 adding $24,450 to the project amount, all in favor, motion carried. After Change Order # 3 there is $211,000 left in the contingency fund. Wastewater Improvements Part A Do-Rite Pay App # 8– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 8 in the amount of $96,068.75, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 2 Corrected A – was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Pay App # 2 Corrected A in the amount of $512,692.32, all in favor, motion carried. Discussion on Ballfield Lights being on at an unusual time. Mayor will check into it. Alderman Morley made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:24 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, December 17, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports

1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report:

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission:

9. Code Enforcement

10. Windsor Area Chamber of Commerce:

11. Septemberfest Committee:

Agenda Requests:

1. Ernest & April Woods – Florence & Cherry Oversized Truck Issue

2. Eric Friedly – Waste Disposal

Old Business:

New Business:

1. Wastewater Improvements Part A Do-Rite Change Order # 3

2. Wastewater Improvements Part A Do-Rite Pay App # 8

3. Wastewater Improvements Part B Visu-Sewer Pay App # 2

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday December 13, 2024, at 12:30 p.m.

Regular Board Meeting

November 19, 2024

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, November 19, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Mike Parris, Hanna Goosen and Grace Danner.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – Public Works Director, Lance Tucker – While moving meter at Phelps Street, a lead line was discovered and replaced. The water and sewer lines were retired at 106 and 108 Montgomery. The VFD at Well #3 went down due to power outage. Alderman Goosen made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Discussion regarding another snowplow for this season. No motion was made as this was tabled for now. Discussion regarding purchasing running boards from Outback Truck Accessories, for the new F350. Alderman Goosen made a motion, seconded, to purchase running boards from Outback Truck Accessories for the F350 Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless – Clarification was made between the City and All-Clear Pumping and Sewer regarding the in-home visuals for the residents. After the Lead Service Line Inventory spreadsheet is submitted to DNR, the City and any residents with lead detected in their line will be notified by letter. A Change Order #2 for the Visu-Sewer time extension was submitted. Lynn Slater, Code Enforcement, is working with several residents on yard cleanup and is seeing progress being made. Tow tags were requested of the Henry County Sherriff for unlicensed vehicles. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried.

Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Captain Michael Bilbruck, all in-favor, motion carried.

Old Business: The Board requested Mike Keith submit a Property Casualty Insurance proposal with higher deductibles to assess if the savings would be worth a change to the current proposed deductible. No action was taken.

New Business: Health Insurance Renewal – the annual renewal of the health insurance from Mike Keith Insurance was reviewed. Alderman Morley made a motion, seconded, to accept the health insurance renewal proposed from Mike Keith Insurance, all in favor, motion carried.

Wastewater Improvements Part A Do-Rite Pay App # 7– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 7 in the amount of $255,778.00, all in favor, motion carried.

Wastewater Improvements Part B Visu-Sewer Change Order # 2 – was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Change Order # 2 increasing the days for completion by 125 days to March 1, 2025, all in favor, motion carried.

All Clear Pumping & Sewer – Lead Service Line Inventory App # 2– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of All Clear Pumping & Sewer – Lead Service Line Inventory App # 2 in the amount of $115,698.00, all in favor, motion carried.

Donation for HVAC at the Dog Pound – Proposals were presented for review by AA Mechanical Contractors and C&J Plumbing, Heating and Cooling, regarding installation of an HVAC system for the dog pound through a donation. Alderman Goosen made a motion, seconded, to approve the donation of a new HVAC system to be installed by either AA Mechanical Contractors or C&J Plumbing, Heating and Cooling. Roll call vote: Yes – Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner No - John Morley 5 to 1, Motion Passed.

Mowing and Public Nuisance Cleanup Bid Form– the combined bid form requesting bids for mowing and public nuisance removal services was presented for review and discussion Alderman Goosen made a motion, seconded, to accept the bid form as presented for mowing and public nuisance cleanup, all in favor, motion carried.

Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:35 p.m.

________________________________                                                                                       _________________________________

Steve Clubine, Mayor Pro-Tem                                                                                       Lisa Lawless, City Clerk

_____________________

Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, November 19, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: Moonlight Madness 11. Septemberfest Committee:

Agenda Requests:

Old Business: 1. Mike Keith MOPERM Insurance Renewal

New Business: 1. Health Insurance Renewal 2. Wastewater Improvements Part B Visu-Sewer Change Order # 2 3. Wastewater Improvements Part A Do-Rite Pay App # 7 4. All Clear Pumping & Sewer – Lead Service Line Inventory Pay App # 2 5. Discuss HVAC Donation at dog pound 6. Discuss Mowing & Public Nuisance Cleanup Bid Form

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512

Posted: Friday November 15, 2024, at 10:45 a.m.

Regular Board Meeting October 15, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, October 15, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Absent -. Danny Hampton Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Danny Hampton present at 7:35 p.m. Public Works Report – Public Works Director, Lance Tucker – We continue working on the Phelps Street culvert and believe we will have the road open by this Friday. The city clean-up went well as always, we were full by mid-morning on Sunday. The culvert on Indiana Street is next on the list for culvert replacement. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – The pool contractor who was supposed to come in mid-October for a site visit to discuss a pool quote for the replacement of the pump and sand filter is now not returning our messages. He did say October was a busy time for them, so we are hoping he is still interested and will give us a quote. Cerberus submitted a quote for tech updates that will need to be discussed in the coming year. Quote tabled to discuss at a later meeting. We received an example bid form for a mowing and nuisance clean up contractor. I will email the form to the Aldermen to review for discussion at next month’s regular meeting. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Hampton made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. Discussion with Major Hills concerning the extremely loud vehicles and motorcycles that have been reported in town. Major Hills was asked to check on the broke down vehicles parked at the trail by Caseys General Store. New Business: Mike Keith presents Annual Property Casualty Insurance Renewal. Alderman Parris made a motion, seconded, to approve the Annual Property Casualty Insurance Renewal as is, all in favor, motion carried. The Board requested Mike Keith submit a Property Casualty Insurance proposal with higher deductibles at next month’s meeting to assess if the savings would be worth a change to the current proposed deductible. General Election Ordinance Bill No. 24-10 Alderman Morley made a motion, seconded, to read by title only, Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the first reading of Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-10 (General Election Ordinance), all in favor, motion carried, Ordinance No. 2024-10 passed. Chapter 220 Nuisance Amendments Bill No. 24-11 Alderman Parris made a motion, seconded, to read by title only, Bill 24-11 (Chapter 220 Nuisance Amendments), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-11 ((Chapter 220 Nuisance Amendments), all in favor, motion carried. Alderman Parris made a motion, seconded, to read by title only a second time, Bill 24-11 ((Chapter 220 Nuisance Amendments)), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill 24-11 (Chapter 220 Nuisance Amendments), all in favor, motion carried, Ordinance No. 2024-11 passed. Wastewater Improvements Part A Do-Rite Pay App # 6 Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 6 in the amount of $381,121, all in favor, motion carried. Scott Vogler, City Engineer, is present to discuss the Part B wastewater project contractor, Visu-Sewer, not meeting their project deadline. Discussion on the options available to the city due to the missed completion date. Scott recommends the City utilize the project contingency funds and add to the scope of work for Visu-Sewer and to allow for a time extension for completion. Scott’s opinion is they did a poor job of scheduling projects and overbooked themselves but believes they are a quality contractor, and he stands by the contractor’s work. Alderman Parris made a motion, seconded, to approve a change order to use the contingency fund to add to Visu-Sewer’s scope of work and to allow for a time extension for completion of project, Roll call vote: Yes – Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner No - John Morley 5 to 1, Motion Passed. Discuss a weekly informative notification on Facebook such as sharing specific city codes that people may not be aware of. The mayor will begin doing this and he has also asked citizens for ideas on how the city can communicate effectively with the public now that we no longer have a community newspaper. Mayor Rollins asks Mayor Pro-Tem, Steve Clubine, to take control of the meeting as Mayor Rollins is the Commander of the American Legion and will be representing them in the following requests being made to the Board of Aldermen: Commander Rollins requests permission to install Purple Heart Signs and Veteran Banners on poles along Main Street, East Benton and West Benton. Alderman Parris made a motion, seconded, to approve the install of Purple Heart Signs and Veteran Banners on poles along Main Street, East Benton and West Benton, all in favor, motion carried. Alderman Parris made a motion, seconded, to amend the previous motion allowing the Purple Heart Signs and Veterans Banners to only be on display from Memorial Day through Veterans Day, all in favor, motion carried. Mayor Rollins takes back control of the meeting. Discussion on the damaged sign at the ballfield. Mayor Rollins states the sign can be replaced for $600. Alderman Hampton made a motion, seconded, to approve $600 to replace the damaged sign at the Ballfield, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:55 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, October 15, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: New Business: 1. Mike Keith Insurance Renewal 2. General Election Ordinance – Bill No. 24-10 3. Chapter 220 Nuisances Bill No. 24-11 4. Wastewater Improvements Part A Do-Rite Pay App # 6 5. Visu-Sewer Contract Deadline Discussion 6. Facebook Notifications Miscellaneous Business: 1. American Legion request Purple Heart Signs & Veteran Banners Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, October 11, 2024, at 2:45 p.m.

Regular Board Meeting September 17, 2024

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, September 17, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Hanna Goosen. Absent - Grace Danner.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Hampton made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – Public Works Director, Lance Tucker – We are working on the Phelps Street culvert which we believe barring any unforeseen issues or interruptions should be completed within 2 weeks. The culvert on Indiana Street is next on the list for replacement. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless – We have one pool contractor who has promised to come out in mid-October to give us a quote on replacing the pump and sand filter. The playground tile has finally been installed and we are expecting the pool tile to be here in the next month. Donald Charlton at 702 E Colorado has let us know he has a tree service tentatively scheduled to bring in a crane for tree work at his property and would like permission to block Colorado Street while the crane is operating.

Aldermen approve public works to set out barricades during the tree work.

Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried.

Mayor Rollins submits a dog pound donation check from the AM Vets in the amount of $1000.

Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Deputy Brant, all in-favor, motion carried.

Mayor Rollins introduces Lynn Slater as the newly hired City Code Enforcement Officer.

Agenda Requests:

1. Windsor High School Student Council. The request to seek approval for the Homecoming Parade proposed route as submitted. Alderman Hampton made a motion, seconded, to approve the request submitted by the Windsor High School Student Council for the Homecoming Parade normal parade route to be held on September 27, 2024, beginning at 2:15 pm., all in favor, motion carried.

2. Knights of Columbus – Annual Tootsie Roll Drive. The Knights of Columbus are requesting a boot block for their annual tootsie roll drive on October 12, 2024, from 9:00 am to Noon. Alderman Hampton made a motion, seconded, to approve the Knights of Columbus boot block request for their Annual Tootsie Roll Drive on October 12, 2024, from 9:00 am to Noon, all in favor, motion carried.

New Business:

Discuss the renewal of the Sheriff Contract, no changes to the previous contract.

Alderman Parris, made a motion, seconded, to approve renewing the Sheriff Contract, all in favor, motion carried.

Wastewater Improvements Part A Do-Rite Pay App # 5 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 5 in the amount of $445,294.93, all in favor, motion carried.

Discuss Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:31 p.m.

____________________________                                                                                                   __________________________

Ricky Rollins, Mayor                                                                                                              Lisa Lawless, City Clerk

_____________________

Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, September 17, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: 1. WHS Student Council – Homecoming Parade - 9/27/2024 2. Boot Block – Knights of Columbus Annual Tootsie Roll Drive Old Business: New Business: 1. Sheriff Department Contract 2. Wastewater Improvements Part A Do-Rite Pay App # 5 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Monday, September 16, 2024, at 3:15 p.m.

Regular Board Meeting August 20, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, August 20, 2024, at 7:40 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:40 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have inspected and re-set the fire hydrant that was knocked over near Pettis Street. We lost 100 feet of sewer line and the jetter head in the alley behind City Hall and will need to purchase Shoring Jacks to safely retrieve the equipment. Contractor Solutions submitted a quote for shoring jacks in the amount of $5,556. Alderman Goosen made a motion, seconded, to approve the quote for $5,556 submitted by Contractor Solutions for shoring jacks, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – We have spoken to a few pool contractors who work on sand filters. Each contractor has suggested we get away from the sand filter due to its age and lack of sand replacement upkeep. Their suggestion is to install a completely new system. Since the pool pump stopped working, I would like approval to request quotes to upgrade the pump and filter system at the pool. The lead line inventory service contractor, All Clear Pumping and Sewer, was able to start the potholing process earlier than they anticipated. They currently have crews in town marking service lines, potholing and another doing yard cleanup. Alderman Danner made a motion, seconded, to approve requesting quotes to upgrade the pump and filter system at the pool, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Sheriff Aaron Brown, all in-favor, motion carried. Septemberfest Committee – Danny Hampton lets the Board know Rohde Fencing will be installing a new fence at the Rodeo Grounds. Discussion on extending the street closure farther down W. Benton for the carnival. No motion was made to extend the street closure. New Business: Tax Levy Rates - Alderman Morley made a motion, seconded, to approve the Tax Levy rates that were presented at the Tax Levy Public Hearing, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Pay App # 4 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 4 in the amount of $146,885.20, all in favor, motion carried. Resolution 24-04 - Grievance Procedure Alderman Morley made a motion, seconded, to approve Resolution 24-04, all in favor, motion carried, Resolution 24-04 passed. Resolution 24-05 – CDBG Intent to Seek Funding Alderman Morley made a motion, seconded, to approve Resolution 24-05, all in favor, motion carried, Resolution 24-05 passed. Bill No. 24-08 – Chapter 500 National Building Code Adoption Alderman Parris made a motion, seconded, to read by title only, Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the first reading of Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried, Ordinance No. 2024-08 passed. Bill No. 24-09 – Chapter 210 Animal & Dogs Alderman Morley made a motion, seconded, to read by title only, Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried, Ordinance No. 2024-09 passed. Nuisance Properties – Unsafe Buildings – Discussion on the need to budget funds to address unsafe buildings. The Mayor and Budget Committee will work on earmarking funds for abatement and demolition of at least 2 unsafe buildings in the new budget year. Code Enforcement position – look for different methods to announce job openings including posting on the city website. Hannah Goosen shared a resume for a person interested in the Code Enforcement position. Lisa will set up the interview if the Mayor is unavailable. Discussion on the overgrown ditches that property owners are not maintaining. Alderman Goosen, made a motion, seconded, to have Public Works clear out ditches, all in favor, motion carried. Alderman Parris, made a motion, seconded, to approve hiring 2 seasonal employees to assist with clearing ditches and other duties as needed, all in favor, motion carried. Discuss Peddler Permits – some residents would like the option to be on a no contact list that would be shared with peddler permit applicants. The Mayor would like the ordinance committee to review and amend the Peddler ordinance. Discussion on the Pettis County Commission Senior Real Estate Tax Credit decision. Discussion with Tracy Anderson, 406 Cherry Street, issue with tree that needs to be cut but is in electric lines. Public Works will contact Evergy to see if we can assist in getting the tree taken care of. Mr. Anderson also mentioned concerns with Ditzfeld trash service. Mayor has spoken with Brandon about the complaints we have been receiving Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:31 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:40 p.m. on Tuesday, August 20, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports 1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report:

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission:

9. Code Enforcement

10. Windsor Area Chamber of Commerce:

11. Septemberfest Committee: Danny Hampton

Agenda Requests:

Old Business:

1. CDBG Street Project

New Business:

1. Tax Levy Rates

2. Wastewater Improvements Part A Do-Rite Pay App # 4

3. Resolution 24-04 - Grievance Procedure

4. Resolution 24-05 – CDBG Intent to Seek Funding

5. Bill No. 24-08 - Chapter 500 National Building Code Adoption

6. Bill No. 24-09 - Chapter 210 Animals & Dogs

7. Nuisance Properties – Unsafe Buildings

Miscellaneous Business:

1. Discuss Peddler Permits 2. Informational - Pettis County Commission Senior Real Estate Tax Credit

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, August 16, 2024, at 1:00 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, July 16, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 3 2. Wastewater Improvements Part A Do-Rite Change Order # 2 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, July 12, 2024, at 3:00 p.m.

Regular Board Meeting July 16, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, July 16, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Pro-Tem called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Hampton made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have received 2 quotes to perform the boring under the creek on 2 Highway: Coffland Construction - $3000 and Flynn & Son - $4000. Alderman Morley made a motion, seconded, to approve the quote for $3000 submitted by Coffland Construction to perform the boring under the creek on 2 Highway, all in favor, motion carried. Do-Rite has not been able to fit the repair of the box culvert on Phelps into their schedule. I will be speaking to the DO-Rite Manager this week about getting it repaired around the 1st of August. If that is not possible, we will complete the work in-house. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – Unfortunately we are having issues at the deep end of the pool and will need to shut down for at least a couple days to add extra chemicals and super clean. I have the chemicals ordered and would like to close on Monday and Tuesday next week with a tentative opening on Wednesday depending on how well the cleaning process goes. After speaking with Mid-America Pool and our pool chemical suppliers about the issues we are having they suggest replacing the sand in the filter before going into another season. I would like to get some quotes from outside contractors to clean out and replace sand in the filter. Alderman Goosen made a motion, seconded, to approve requesting bids to clean and replace the sand in the Pool filer, all in favor, motion carried. Discussion on the CDBG Street Project. Scott Vogler presents the Board with the estimated cost of the project, to do the entire project area it is estimated to be 1.6 million. CDBG grant funds are maxed out at $500,000. Discussion on City Funds available for the project. The City could comfortably inject $300,000 to the project out of Motor Vehicle funds. Alderman Morley made a motion, seconded, to approve $300,000 out of the Motor Vehicle Fund for the CDBG Street Project, all in favor, motion carried. We need to choose which streets we want submitted in the CDBG application since we will be cutting down the project significantly. Once we have determined the project area, CDBG requires the City to hold a Public Hearing. The CDBG application is due at the beginning of September. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Pay App # 3 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 3 in the amount of $189,019.60, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Change Order # 2 presented for approval. Alderman Parris, made a motion, seconded, to approve Wastewater Improvements Part A Do-Rite Change Order # 2 adding $4,880 to the project amount, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:28 p.m. __________________________________ __________________________________ Steve Clubine, Mayor Pro-Tem Lisa Lawless, City Clerk _____________________ Approved

Regular Board Meeting June 18, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, June 18, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Grace Danner. Absent - Hanna Goosen. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have several contractors working in town which has kept us very busy with One Calls. We alerted Brightspeed on Friday, June 14th about the large tree that fell on E. Florence across their fiber lines. The tree is blocking the road but because it is entangled in Brightspeed lines we have not been able to clear it. Brightspeed said it could be up to 10 days before they are able to respond. Alderman Clubine made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – The front air conditioner stopped working late last Friday afternoon. We contacted several HVAC businesses to request emergency bids for this evening’s meeting. We only received 1 bid from AA Mechanical Contractors to replace the 5-ton HVAC Unit. The Lead Service Line Inventory agreement is on the agenda for pre-approval to execute with the stipulation that DNR must first approve the contract as is with no amendments. The reason pre-approval is necessary is due to DNR’s slow process of approval and a quickly approaching project deadline. Alderman Parris made a motion, seconded, to approve the bid submitted by AA Mechanical Contractors for $8,250 to replace the 5-ton HVAC Unit, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Sergeant Baker, all in-favor, motion carried. Old Business: Woodchipper: The Board reviewed the quotes for woodchippers and approved the purchase of the 2023 VM BC1800XL Woodchipper with ARPA funds. Alderman Danner made a motion, seconded, to purchase the 2023 VM BC1800XL Woodchipper from Vermeer Great Plains in the amount of $79,600.91 pending commitment to Source Well agreement, all in favor, motion carried. City Trucks: Discussion on additional city trucks, Animal Control truck was purchased for $37,004 should be available to pick up within the week. Discuss quotes received for a 1-ton tuck. Alderman Parris made a motion, seconded, to approve the purchase of a Ford F-350 from Rick Ball Ford, in the amount of $51,945.00, all in favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Pay App # 2 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 2 in the amount of $499,762.22, all in favor, motion carried. Liquor License Renewals for 2024. This year’s liquor license renewals were presented for board approval. Alderman Parris made a motion, seconded, to approve all liquor license renewals, as presented, all in favor, motion carried. Lead Service Line Inventory Agreement – All Clear Pumping and Sewer. Alderman Parris made a motion, seconded, to approve the Lead Service Line Inventory Agreement, as submitted, pending DNR approval, all in favor, motion carried. Bill 24-07 – Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials. Alderman Morley made a motion, seconded, to read by title only, Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the second reading of Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried, Ordinance No. 2024-07 passed. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:03 p.m. Mayor Rollins re-opens the meeting at 8:10 p.m., with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Grace Danner. Absent - Hanna Goosen. Discuss the engineer design bid submitted by MECO for a Sidewalk Project for a portion of East Benton Street and Jackson Street, using Transportation Tax funds. Alderman Danner made a motion, seconded, to approve the design bid submitted by MECO Engineering, in the amount of $48,628, to complete sidewalks on a portion of East Benton Street and Jackson Street, using Transportation Tax funds, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:15 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, June 18, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: 1. Woodchipper Quotes 2. Truck Quotes New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 2 2. Liquor Licenses-Renewal 3. Lead Service Line Inventory Agreement – All Clear Pumping & Sewer 4. Re-adopt Conflict of Interest Ordinance Bill No. 24-07 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, June 14, 2024, at 3:00 p.m.