Meeting Minutes Archive

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, January 21, 2025, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: 1. Cassandra Simmons – Trash Service Complaint 2. Tracy Anderson – Dog Complaint 3. Senior Center Event 5/10/25 – Use of City Hall Parking Lot Old Business: 1. Dog Pound HVAC Unit Installation 2. Open Sealed Bids – Mowing & Public Nuisance Clean Up New Business: 1. CDBG Grant Agreement 2. Wastewater Improvements Part A Do-Rite Pay App # 9 3. Wastewater Improvements Part B Visu-Sewer Pay App # 3 4. Wastewater Improvements Part B Visu-Sewer Change Order # 3 5. All Clear Pumping & Sewer – Lead Service Line Inventory Pay App # 3 Miscellaneous Business: 1. Discuss Central State Water Resources Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday January 17, 2024, at 1:00 p.m.

Regular Board Meeting December 17, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, December 17, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Ricky Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Hanna Goosen and Grace Danner. Absent - Mike Parris. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We spoke to 6 different contractors about doing the concrete work for the Phelps Street culvert, but we only received one contractor quote. SMI-CO Contracting Group, LLC submitted a quote to complete the Phelps St culvert concrete work for $50,064. The DNR inspection went well except for the usual issues with the Southeast Lagoon. Once the wastewater project is complete, we will no longer have issues pertaining to the Southeast Lagoon. Alderman Clubine made a motion, seconded, to approve the quote submitted by SMI-CO Contracting Group in the amount of $50,064 to complete the Phelps St culvert concrete work, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the payment to SMI-CO Contracting Group for the Phelps St culvert concrete work in the amount of $50,064 be paid out of the Sewer Capital Outlay fund, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Discussion regarding another snowplow for this season. No motion was made as this was tabled for now. Administrator’s Report – City Administrator, Lisa Lawless – I need approval to transfer $185,000 from local use funds to the General Fund to repay the pool renovation costs incurred by the General Fund. We also currently have enough funds in the local use tax to purchase a snowplow for $13,105 for the F-350. All-Clear Pumping and Sewer isn’t receiving very good response from residents for the in-home water line visuals. Other cities have offered a $5.00 discount to residents who take the picture and email it to the contractor along with their address. CDBG is supposed to announce awards before the end of the year. I will send out an email or text as soon as I know the status of our CDBG application. Alderman Clubine made a motion, seconded, to approve the transfer of $185,000 from the Local Use Tax Fund to the General Fund for the pool renovation costs incurred by the General Fund, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the purchase of a snowplow to be installed on the F-350 for $13,105 using local use tax funds, all in favor, motion carried. Alderman Goosen made a motion, seconded, to approve a $5.00 water bill credit for residents who participate in sending an in-home visual picture of their water line to All Clear Pumping & Sewer, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Major Rob Hills, all in-favor, motion carried. Agenda Requests: Ernest & April Woods – concerned oversized trucks are still entering the posted “No Truck Zone” and most are unable to make the turn without tearing up residents’ yards. Sent to the Ordinance Committee to draft a Bill to officially make W. Florence and Cherry Street no truck zone. Eric Friedly, owner of Hanks Portable Waste – would like approval to empty portable toilet waste at the Southwest Lagoon. Alderman Goosen made a motion, seconded, to approve Hanks Portable Waste to empty portable toilet waste at the Southwest Lagoon at a charge of the current sewer rate, all in favor, motion carried. Old Business: New Business: School Resource Officer – the Mayor was contacted by the School and the Henry County Sheriff’s Department to discuss the City expending funds to help fund a School Resource Officer. The City Attorney is reviewing the request to ensure the city is legally able to help with the funding. No action waiting on Attorney Opinion. Wastewater Improvements Part A Do- Rite Change Order # 3 – was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve Wastewater Improvements Part A Do- Rite Change Order # 3 adding $24,450 to the project amount, all in favor, motion carried. After Change Order # 3 there is $211,000 left in the contingency fund. Wastewater Improvements Part A Do-Rite Pay App # 8– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 8 in the amount of $96,068.75, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 2 Corrected A – was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Pay App # 2 Corrected A in the amount of $512,692.32, all in favor, motion carried. Discussion on Ballfield Lights being on at an unusual time. Mayor will check into it. Alderman Morley made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:24 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, December 17, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports

1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report:

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission:

9. Code Enforcement

10. Windsor Area Chamber of Commerce:

11. Septemberfest Committee:

Agenda Requests:

1. Ernest & April Woods – Florence & Cherry Oversized Truck Issue

2. Eric Friedly – Waste Disposal

Old Business:

New Business:

1. Wastewater Improvements Part A Do-Rite Change Order # 3

2. Wastewater Improvements Part A Do-Rite Pay App # 8

3. Wastewater Improvements Part B Visu-Sewer Pay App # 2

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday December 13, 2024, at 12:30 p.m.

Regular Board Meeting

November 19, 2024

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, November 19, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Pro-Tem Clubine called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Danny Hampton, Mike Parris, Hanna Goosen and Grace Danner.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – Public Works Director, Lance Tucker – While moving meter at Phelps Street, a lead line was discovered and replaced. The water and sewer lines were retired at 106 and 108 Montgomery. The VFD at Well #3 went down due to power outage. Alderman Goosen made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Discussion regarding another snowplow for this season. No motion was made as this was tabled for now. Discussion regarding purchasing running boards from Outback Truck Accessories, for the new F350. Alderman Goosen made a motion, seconded, to purchase running boards from Outback Truck Accessories for the F350 Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless – Clarification was made between the City and All-Clear Pumping and Sewer regarding the in-home visuals for the residents. After the Lead Service Line Inventory spreadsheet is submitted to DNR, the City and any residents with lead detected in their line will be notified by letter. A Change Order #2 for the Visu-Sewer time extension was submitted. Lynn Slater, Code Enforcement, is working with several residents on yard cleanup and is seeing progress being made. Tow tags were requested of the Henry County Sherriff for unlicensed vehicles. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried.

Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Captain Michael Bilbruck, all in-favor, motion carried.

Old Business: The Board requested Mike Keith submit a Property Casualty Insurance proposal with higher deductibles to assess if the savings would be worth a change to the current proposed deductible. No action was taken.

New Business: Health Insurance Renewal – the annual renewal of the health insurance from Mike Keith Insurance was reviewed. Alderman Morley made a motion, seconded, to accept the health insurance renewal proposed from Mike Keith Insurance, all in favor, motion carried.

Wastewater Improvements Part A Do-Rite Pay App # 7– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 7 in the amount of $255,778.00, all in favor, motion carried.

Wastewater Improvements Part B Visu-Sewer Change Order # 2 – was presented for review and discussion. Alderman Hampton, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Change Order # 2 increasing the days for completion by 125 days to March 1, 2025, all in favor, motion carried.

All Clear Pumping & Sewer – Lead Service Line Inventory App # 2– was presented for review and discussion. Alderman Morley, made a motion, seconded, to approve payment of All Clear Pumping & Sewer – Lead Service Line Inventory App # 2 in the amount of $115,698.00, all in favor, motion carried.

Donation for HVAC at the Dog Pound – Proposals were presented for review by AA Mechanical Contractors and C&J Plumbing, Heating and Cooling, regarding installation of an HVAC system for the dog pound through a donation. Alderman Goosen made a motion, seconded, to approve the donation of a new HVAC system to be installed by either AA Mechanical Contractors or C&J Plumbing, Heating and Cooling. Roll call vote: Yes – Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner No - John Morley 5 to 1, Motion Passed.

Mowing and Public Nuisance Cleanup Bid Form– the combined bid form requesting bids for mowing and public nuisance removal services was presented for review and discussion Alderman Goosen made a motion, seconded, to accept the bid form as presented for mowing and public nuisance cleanup, all in favor, motion carried.

Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:35 p.m.

________________________________                                                                                       _________________________________

Steve Clubine, Mayor Pro-Tem                                                                                       Lisa Lawless, City Clerk

_____________________

Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, November 19, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: Moonlight Madness 11. Septemberfest Committee:

Agenda Requests:

Old Business: 1. Mike Keith MOPERM Insurance Renewal

New Business: 1. Health Insurance Renewal 2. Wastewater Improvements Part B Visu-Sewer Change Order # 2 3. Wastewater Improvements Part A Do-Rite Pay App # 7 4. All Clear Pumping & Sewer – Lead Service Line Inventory Pay App # 2 5. Discuss HVAC Donation at dog pound 6. Discuss Mowing & Public Nuisance Cleanup Bid Form

Miscellaneous Business:

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512

Posted: Friday November 15, 2024, at 10:45 a.m.

Regular Board Meeting October 15, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, October 15, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Absent -. Danny Hampton Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Danny Hampton present at 7:35 p.m. Public Works Report – Public Works Director, Lance Tucker – We continue working on the Phelps Street culvert and believe we will have the road open by this Friday. The city clean-up went well as always, we were full by mid-morning on Sunday. The culvert on Indiana Street is next on the list for culvert replacement. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – The pool contractor who was supposed to come in mid-October for a site visit to discuss a pool quote for the replacement of the pump and sand filter is now not returning our messages. He did say October was a busy time for them, so we are hoping he is still interested and will give us a quote. Cerberus submitted a quote for tech updates that will need to be discussed in the coming year. Quote tabled to discuss at a later meeting. We received an example bid form for a mowing and nuisance clean up contractor. I will email the form to the Aldermen to review for discussion at next month’s regular meeting. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Hampton made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. Discussion with Major Hills concerning the extremely loud vehicles and motorcycles that have been reported in town. Major Hills was asked to check on the broke down vehicles parked at the trail by Caseys General Store. New Business: Mike Keith presents Annual Property Casualty Insurance Renewal. Alderman Parris made a motion, seconded, to approve the Annual Property Casualty Insurance Renewal as is, all in favor, motion carried. The Board requested Mike Keith submit a Property Casualty Insurance proposal with higher deductibles at next month’s meeting to assess if the savings would be worth a change to the current proposed deductible. General Election Ordinance Bill No. 24-10 Alderman Morley made a motion, seconded, to read by title only, Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the first reading of Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-10 (General Election Ordinance), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-10 (General Election Ordinance), all in favor, motion carried, Ordinance No. 2024-10 passed. Chapter 220 Nuisance Amendments Bill No. 24-11 Alderman Parris made a motion, seconded, to read by title only, Bill 24-11 (Chapter 220 Nuisance Amendments), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-11 ((Chapter 220 Nuisance Amendments), all in favor, motion carried. Alderman Parris made a motion, seconded, to read by title only a second time, Bill 24-11 ((Chapter 220 Nuisance Amendments)), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the second reading of Bill 24-11 (Chapter 220 Nuisance Amendments), all in favor, motion carried, Ordinance No. 2024-11 passed. Wastewater Improvements Part A Do-Rite Pay App # 6 Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 6 in the amount of $381,121, all in favor, motion carried. Scott Vogler, City Engineer, is present to discuss the Part B wastewater project contractor, Visu-Sewer, not meeting their project deadline. Discussion on the options available to the city due to the missed completion date. Scott recommends the City utilize the project contingency funds and add to the scope of work for Visu-Sewer and to allow for a time extension for completion. Scott’s opinion is they did a poor job of scheduling projects and overbooked themselves but believes they are a quality contractor, and he stands by the contractor’s work. Alderman Parris made a motion, seconded, to approve a change order to use the contingency fund to add to Visu-Sewer’s scope of work and to allow for a time extension for completion of project, Roll call vote: Yes – Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner No - John Morley 5 to 1, Motion Passed. Discuss a weekly informative notification on Facebook such as sharing specific city codes that people may not be aware of. The mayor will begin doing this and he has also asked citizens for ideas on how the city can communicate effectively with the public now that we no longer have a community newspaper. Mayor Rollins asks Mayor Pro-Tem, Steve Clubine, to take control of the meeting as Mayor Rollins is the Commander of the American Legion and will be representing them in the following requests being made to the Board of Aldermen: Commander Rollins requests permission to install Purple Heart Signs and Veteran Banners on poles along Main Street, East Benton and West Benton. Alderman Parris made a motion, seconded, to approve the install of Purple Heart Signs and Veteran Banners on poles along Main Street, East Benton and West Benton, all in favor, motion carried. Alderman Parris made a motion, seconded, to amend the previous motion allowing the Purple Heart Signs and Veterans Banners to only be on display from Memorial Day through Veterans Day, all in favor, motion carried. Mayor Rollins takes back control of the meeting. Discussion on the damaged sign at the ballfield. Mayor Rollins states the sign can be replaced for $600. Alderman Hampton made a motion, seconded, to approve $600 to replace the damaged sign at the Ballfield, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:55 p.m. ____________________________ __________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, October 15, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: New Business: 1. Mike Keith Insurance Renewal 2. General Election Ordinance – Bill No. 24-10 3. Chapter 220 Nuisances Bill No. 24-11 4. Wastewater Improvements Part A Do-Rite Pay App # 6 5. Visu-Sewer Contract Deadline Discussion 6. Facebook Notifications Miscellaneous Business: 1. American Legion request Purple Heart Signs & Veteran Banners Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, October 11, 2024, at 2:45 p.m.

Regular Board Meeting September 17, 2024

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, September 17, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Hanna Goosen. Absent - Grace Danner.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Hampton made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – Public Works Director, Lance Tucker – We are working on the Phelps Street culvert which we believe barring any unforeseen issues or interruptions should be completed within 2 weeks. The culvert on Indiana Street is next on the list for replacement. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless – We have one pool contractor who has promised to come out in mid-October to give us a quote on replacing the pump and sand filter. The playground tile has finally been installed and we are expecting the pool tile to be here in the next month. Donald Charlton at 702 E Colorado has let us know he has a tree service tentatively scheduled to bring in a crane for tree work at his property and would like permission to block Colorado Street while the crane is operating.

Aldermen approve public works to set out barricades during the tree work.

Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried.

Mayor Rollins submits a dog pound donation check from the AM Vets in the amount of $1000.

Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Deputy Brant, all in-favor, motion carried.

Mayor Rollins introduces Lynn Slater as the newly hired City Code Enforcement Officer.

Agenda Requests:

1. Windsor High School Student Council. The request to seek approval for the Homecoming Parade proposed route as submitted. Alderman Hampton made a motion, seconded, to approve the request submitted by the Windsor High School Student Council for the Homecoming Parade normal parade route to be held on September 27, 2024, beginning at 2:15 pm., all in favor, motion carried.

2. Knights of Columbus – Annual Tootsie Roll Drive. The Knights of Columbus are requesting a boot block for their annual tootsie roll drive on October 12, 2024, from 9:00 am to Noon. Alderman Hampton made a motion, seconded, to approve the Knights of Columbus boot block request for their Annual Tootsie Roll Drive on October 12, 2024, from 9:00 am to Noon, all in favor, motion carried.

New Business:

Discuss the renewal of the Sheriff Contract, no changes to the previous contract.

Alderman Parris, made a motion, seconded, to approve renewing the Sheriff Contract, all in favor, motion carried.

Wastewater Improvements Part A Do-Rite Pay App # 5 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 5 in the amount of $445,294.93, all in favor, motion carried.

Discuss Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:31 p.m.

____________________________                                                                                                   __________________________

Ricky Rollins, Mayor                                                                                                              Lisa Lawless, City Clerk

_____________________

Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, September 17, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: 1. WHS Student Council – Homecoming Parade - 9/27/2024 2. Boot Block – Knights of Columbus Annual Tootsie Roll Drive Old Business: New Business: 1. Sheriff Department Contract 2. Wastewater Improvements Part A Do-Rite Pay App # 5 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Monday, September 16, 2024, at 3:15 p.m.

Regular Board Meeting August 20, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, August 20, 2024, at 7:40 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:40 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have inspected and re-set the fire hydrant that was knocked over near Pettis Street. We lost 100 feet of sewer line and the jetter head in the alley behind City Hall and will need to purchase Shoring Jacks to safely retrieve the equipment. Contractor Solutions submitted a quote for shoring jacks in the amount of $5,556. Alderman Goosen made a motion, seconded, to approve the quote for $5,556 submitted by Contractor Solutions for shoring jacks, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – We have spoken to a few pool contractors who work on sand filters. Each contractor has suggested we get away from the sand filter due to its age and lack of sand replacement upkeep. Their suggestion is to install a completely new system. Since the pool pump stopped working, I would like approval to request quotes to upgrade the pump and filter system at the pool. The lead line inventory service contractor, All Clear Pumping and Sewer, was able to start the potholing process earlier than they anticipated. They currently have crews in town marking service lines, potholing and another doing yard cleanup. Alderman Danner made a motion, seconded, to approve requesting quotes to upgrade the pump and filter system at the pool, all in favor, motion carried. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Sheriff Aaron Brown, all in-favor, motion carried. Septemberfest Committee – Danny Hampton lets the Board know Rohde Fencing will be installing a new fence at the Rodeo Grounds. Discussion on extending the street closure farther down W. Benton for the carnival. No motion was made to extend the street closure. New Business: Tax Levy Rates - Alderman Morley made a motion, seconded, to approve the Tax Levy rates that were presented at the Tax Levy Public Hearing, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Pay App # 4 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 4 in the amount of $146,885.20, all in favor, motion carried. Resolution 24-04 - Grievance Procedure Alderman Morley made a motion, seconded, to approve Resolution 24-04, all in favor, motion carried, Resolution 24-04 passed. Resolution 24-05 – CDBG Intent to Seek Funding Alderman Morley made a motion, seconded, to approve Resolution 24-05, all in favor, motion carried, Resolution 24-05 passed. Bill No. 24-08 – Chapter 500 National Building Code Adoption Alderman Parris made a motion, seconded, to read by title only, Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the first reading of Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-08 (Chapter 500 National Building Codes), all in favor, motion carried, Ordinance No. 2024-08 passed. Bill No. 24-09 – Chapter 210 Animal & Dogs Alderman Morley made a motion, seconded, to read by title only, Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the second reading of Bill 24-09 (Chapter 210 Animal & Dogs), all in favor, motion carried, Ordinance No. 2024-09 passed. Nuisance Properties – Unsafe Buildings – Discussion on the need to budget funds to address unsafe buildings. The Mayor and Budget Committee will work on earmarking funds for abatement and demolition of at least 2 unsafe buildings in the new budget year. Code Enforcement position – look for different methods to announce job openings including posting on the city website. Hannah Goosen shared a resume for a person interested in the Code Enforcement position. Lisa will set up the interview if the Mayor is unavailable. Discussion on the overgrown ditches that property owners are not maintaining. Alderman Goosen, made a motion, seconded, to have Public Works clear out ditches, all in favor, motion carried. Alderman Parris, made a motion, seconded, to approve hiring 2 seasonal employees to assist with clearing ditches and other duties as needed, all in favor, motion carried. Discuss Peddler Permits – some residents would like the option to be on a no contact list that would be shared with peddler permit applicants. The Mayor would like the ordinance committee to review and amend the Peddler ordinance. Discussion on the Pettis County Commission Senior Real Estate Tax Credit decision. Discussion with Tracy Anderson, 406 Cherry Street, issue with tree that needs to be cut but is in electric lines. Public Works will contact Evergy to see if we can assist in getting the tree taken care of. Mr. Anderson also mentioned concerns with Ditzfeld trash service. Mayor has spoken with Brandon about the complaints we have been receiving Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:31 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:40 p.m. on Tuesday, August 20, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports 1. Collector’s Report

2. Public Works Director’s Report

3. City Admin Report

4. City Attorney’s Report

5. Fire Chief’s Report:

6. Sheriff’s Department Report

7. Committee Reports:

8. Planning and Zoning Commission:

9. Code Enforcement

10. Windsor Area Chamber of Commerce:

11. Septemberfest Committee: Danny Hampton

Agenda Requests:

Old Business:

1. CDBG Street Project

New Business:

1. Tax Levy Rates

2. Wastewater Improvements Part A Do-Rite Pay App # 4

3. Resolution 24-04 - Grievance Procedure

4. Resolution 24-05 – CDBG Intent to Seek Funding

5. Bill No. 24-08 - Chapter 500 National Building Code Adoption

6. Bill No. 24-09 - Chapter 210 Animals & Dogs

7. Nuisance Properties – Unsafe Buildings

Miscellaneous Business:

1. Discuss Peddler Permits 2. Informational - Pettis County Commission Senior Real Estate Tax Credit

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, August 16, 2024, at 1:00 p.m.

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, July 16, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 3 2. Wastewater Improvements Part A Do-Rite Change Order # 2 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, July 12, 2024, at 3:00 p.m.

Regular Board Meeting July 16, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, July 16, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Pro-Tem called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen and Grace Danner. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Hampton made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have received 2 quotes to perform the boring under the creek on 2 Highway: Coffland Construction - $3000 and Flynn & Son - $4000. Alderman Morley made a motion, seconded, to approve the quote for $3000 submitted by Coffland Construction to perform the boring under the creek on 2 Highway, all in favor, motion carried. Do-Rite has not been able to fit the repair of the box culvert on Phelps into their schedule. I will be speaking to the DO-Rite Manager this week about getting it repaired around the 1st of August. If that is not possible, we will complete the work in-house. Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – Unfortunately we are having issues at the deep end of the pool and will need to shut down for at least a couple days to add extra chemicals and super clean. I have the chemicals ordered and would like to close on Monday and Tuesday next week with a tentative opening on Wednesday depending on how well the cleaning process goes. After speaking with Mid-America Pool and our pool chemical suppliers about the issues we are having they suggest replacing the sand in the filter before going into another season. I would like to get some quotes from outside contractors to clean out and replace sand in the filter. Alderman Goosen made a motion, seconded, to approve requesting bids to clean and replace the sand in the Pool filer, all in favor, motion carried. Discussion on the CDBG Street Project. Scott Vogler presents the Board with the estimated cost of the project, to do the entire project area it is estimated to be 1.6 million. CDBG grant funds are maxed out at $500,000. Discussion on City Funds available for the project. The City could comfortably inject $300,000 to the project out of Motor Vehicle funds. Alderman Morley made a motion, seconded, to approve $300,000 out of the Motor Vehicle Fund for the CDBG Street Project, all in favor, motion carried. We need to choose which streets we want submitted in the CDBG application since we will be cutting down the project significantly. Once we have determined the project area, CDBG requires the City to hold a Public Hearing. The CDBG application is due at the beginning of September. Alderman Hampton made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Pay App # 3 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 3 in the amount of $189,019.60, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Change Order # 2 presented for approval. Alderman Parris, made a motion, seconded, to approve Wastewater Improvements Part A Do-Rite Change Order # 2 adding $4,880 to the project amount, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:28 p.m. __________________________________ __________________________________ Steve Clubine, Mayor Pro-Tem Lisa Lawless, City Clerk _____________________ Approved

Regular Board Meeting June 18, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, June 18, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Grace Danner. Absent - Hanna Goosen. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – We have several contractors working in town which has kept us very busy with One Calls. We alerted Brightspeed on Friday, June 14th about the large tree that fell on E. Florence across their fiber lines. The tree is blocking the road but because it is entangled in Brightspeed lines we have not been able to clear it. Brightspeed said it could be up to 10 days before they are able to respond. Alderman Clubine made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – The front air conditioner stopped working late last Friday afternoon. We contacted several HVAC businesses to request emergency bids for this evening’s meeting. We only received 1 bid from AA Mechanical Contractors to replace the 5-ton HVAC Unit. The Lead Service Line Inventory agreement is on the agenda for pre-approval to execute with the stipulation that DNR must first approve the contract as is with no amendments. The reason pre-approval is necessary is due to DNR’s slow process of approval and a quickly approaching project deadline. Alderman Parris made a motion, seconded, to approve the bid submitted by AA Mechanical Contractors for $8,250 to replace the 5-ton HVAC Unit, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Sergeant Baker, all in-favor, motion carried. Old Business: Woodchipper: The Board reviewed the quotes for woodchippers and approved the purchase of the 2023 VM BC1800XL Woodchipper with ARPA funds. Alderman Danner made a motion, seconded, to purchase the 2023 VM BC1800XL Woodchipper from Vermeer Great Plains in the amount of $79,600.91 pending commitment to Source Well agreement, all in favor, motion carried. City Trucks: Discussion on additional city trucks, Animal Control truck was purchased for $37,004 should be available to pick up within the week. Discuss quotes received for a 1-ton tuck. Alderman Parris made a motion, seconded, to approve the purchase of a Ford F-350 from Rick Ball Ford, in the amount of $51,945.00, all in favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Pay App # 2 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 2 in the amount of $499,762.22, all in favor, motion carried. Liquor License Renewals for 2024. This year’s liquor license renewals were presented for board approval. Alderman Parris made a motion, seconded, to approve all liquor license renewals, as presented, all in favor, motion carried. Lead Service Line Inventory Agreement – All Clear Pumping and Sewer. Alderman Parris made a motion, seconded, to approve the Lead Service Line Inventory Agreement, as submitted, pending DNR approval, all in favor, motion carried. Bill 24-07 – Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials. Alderman Morley made a motion, seconded, to read by title only, Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the second reading of Bill 24-07 (Procedure to Disclose Potential Conflicts of Interest and Substantial Interest for Certain Municipal Officials) all in favor, motion carried, Ordinance No. 2024-07 passed. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:03 p.m. Mayor Rollins re-opens the meeting at 8:10 p.m., with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Grace Danner. Absent - Hanna Goosen. Discuss the engineer design bid submitted by MECO for a Sidewalk Project for a portion of East Benton Street and Jackson Street, using Transportation Tax funds. Alderman Danner made a motion, seconded, to approve the design bid submitted by MECO Engineering, in the amount of $48,628, to complete sidewalks on a portion of East Benton Street and Jackson Street, using Transportation Tax funds, all in favor, motion carried. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:15 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, June 18, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: 11. Septemberfest Committee: Agenda Requests: Old Business: 1. Woodchipper Quotes 2. Truck Quotes New Business: 1. Wastewater Improvements Part A Do-Rite Pay App # 2 2. Liquor Licenses-Renewal 3. Lead Service Line Inventory Agreement – All Clear Pumping & Sewer 4. Re-adopt Conflict of Interest Ordinance Bill No. 24-07 Miscellaneous Business: Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, June 14, 2024, at 3:00 p.m.

Regular Board Meeting May 21, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, May 21, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen, and Grace Danner. Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – Removed a large tree that fell across Century Street during the storm. The guys did a great job on the concrete for the baby pool area and are busy getting the pool ready for opening weekend. We received the portable generator that was purchased for the wastewater project. Since it is portable it will be helpful if we experience power outages at City Hall or any of the lift stations. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – John Russell accepted the Building Inspector position. I would like to purchase a cell phone for him as he is expected to answer phone calls and would prefer not to use his own phone. Update on CDBG application, we have met the LMI criteria and have approval to move forward with the street project application. The occupant at 219 S Countyline has received another continuance on the eviction trial he requested. I will contact the property owner and request a meeting to discuss what his plan is to clean up the property once the eviction has occurred. The playground tiles for the baby pool area are on backorder until possibly July. I would like to order outdoor mats to be placed in the area as a temporary solution so that we can utilize the area until the tiles are installed. The code enforcement officer has resigned her position as of last week. We need approval to accept applications to hire a new code enforcement officer. Alderman Parris made a motion, seconded, to approve the purchase of a cell phone for the Building Inspector, all in favor, motion carried. Alderman Clubine made a motion, seconded, to approve the purchase of outdoor mats for the baby pool area, all in favor, motion carried. Alderman Parris made a motion, seconded, to accept applications to hire for the Code Enforcement position, all in favor, motion carried. Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Fire Chief’s Report – Dennis Bowers, Assistant Fire Chief, requests $59,000 to pay for a cab and chassis out of the fire tax fund. Alderman Parris made a motion, seconded, to approve $59,000 from the fire tax fund for a cab and chassis for the Fire Department, all in favor, motion carried. Sheriff’s Report – Alderman Parris made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. Windsor Chamber of Commerce – The request was made for approval of the Farrington Park Summer Celebration on August 5, 2024, from 12:00 noon until 10:00 pm. The event would include a beer garden and live music. Alderman Danner made a motion, seconded, to approve the Windsor Chamber of Commerce Summer Celebration at Farrington Park on August 3, 2025, from 12:00 am until 12:00 pm, with a beer garden and live music, all in favor, motion carried. Agenda Requests: Boot Block Request: American Legion Auxiliary. The request was submitted for a boot blook for the American Legion Auxiliary Annual Poppy Drive to be held on May 25, 2024, from 8am to 12pm. Alderman Hampton made a motion, seconded, to approve boot blook request for the American Legion Auxiliary Annual Poppy Drive to be held on May 25, 2024, from 8am to 12pm, all in favor, motion carried. Tim McShane – Unhappy with the street repair patch Public Works did in front of his property at 109 Lakeview after a water leak. Mayor Rollins will assess and speak with Public Works if the street patch needs to be reworked. Dylan Page – Property owner at 610 Poplar Dr. has a home-based small engine repair business and would like to build an addition to his garage to store the equipment he is working on. The Building Inspector told him he couldn’t meet the setbacks required to approve the permit. The property has come to the attention of Code Enforcement as the home-based business has outgrown the property. The Aldermen suggested the owner look for a commercial location. Old Business: Building Issue - 501 N Main: John Russell will send the property owner a list of items to complete before the building passes inspection and a finalized permit issued. 2024 Committee Assignments submitted by the Mayor. Grace Danner will be added to the Planning and Zoning Committee. Alderman Hampton made a motion, seconded, to approve the 2024 Committee Assignments as submitted by Mayor Rollins with the addition of Grace Danner to the Planning and Zoning Committee, all in favor, motion carried. Discussion on American Rescue Plan Funds that need to be allocated by the end of 2024. Discussion on Culvert Issue on Phelps Street. Lance Tucker, Public Works Director, believes the culvert needs to be replaced quickly as he is concerned about it holding up to another heavy rain. He would like permission to request a quote from Do-Rite Construction as they are currently working in Windsor and could mobilize quickly. Alderman Parris made a motion, seconded, to approve moving forward with the immediate replacement of the culvert on Phelps Street using up to $100,000 in ARPA funds, all in favor, motion carried. Discuss the quotes we have received for equipment and use of ARPA funds to purchase. Wood Chipper – 2019 MorBark Eegger Beever $64,750 Alderman Goosen made a motion, seconded, to approve up to $65,000 for a commercial woodchipper, all in favor, motion carried. Alderman Morley, made a motion, seconded, to request bids for new HVAC System and New Roof at City Hall, all in favor, motion carried. Dash Cams - $90 - $130 each Alderman Danner made a motion, seconded, to approve the purchase of up to 5 dash cams, all in favor, motion carried. Truck Toolbox x 3 - $1470 Alderman Parris made a motion, seconded, to approve up to $1470 for the purchase of 3 truck toolboxes, all in favor, motion carried. Foley Compact Track Loader -$100,803.43 / Power Box Rake attachment - $19,250 Alderman Goosen made a motion, seconded, to approve up to $120,053.43 for the purchase of the Foley Compact Track Loader and Power Box Rake attachment, all in favor, motion carried. Foley Brush Cutter - $9,400 Alderman Clubine made a motion, seconded, to approve up to $9,400 for the purchase of the Foley Brush Cutter attachment, all in favor, motion carried. Mud-Vac - $86,423 Alderman Parris made a motion, seconded, to approve up to $86,423 for the purchase of the Mud-Vac, all in favor, motion carried. Utility Trailer - $2500 Alderman Goosen made a motion, seconded, to approve up to $2,500 for the purchase of the Utility Trailer, all in favor, motion carried. New Business: Wastewater Improvements Part A Do-Rite Change Order # 1 presented for approval. Alderman Parris, made a motion, seconded, to approve Wastewater Improvements Part A Do-Rite Change Order # 1 adding $13,690 to the project amount, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Change Order # 1 Alderman Clubine, made a motion, seconded, to approve Wastewater Improvements Part B Visu-Sewer Change Order # 1 adding $7,042.75 to the project amount, all in favor, motion carried. Wastewater Improvements Part A Do-Rite Pay App # 1 Alderman Parris, made a motion, seconded, to approve payment of Wastewater Improvements Part A Do-Rite Pay App # 1 in the amount of $253,268.50, all in favor, motion carried. Wastewater Improvements Part B Visu-Sewer Pay App # 1 Alderman Morley, made a motion, seconded, to approve payment of Wastewater Improvements Part B Visu-Sewer Pay App # 1 in the amount of $25,011.00, all in favor, motion carried. Bill 24-06 – Bill No. 24-06 Structures deemed unfit for human habitation Alderman Parris made a motion, seconded, to read by title only, Bill 24-06 (Structures deemed unfit for human habitation) all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-06 (Structures deemed unfit for human habitation) all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-06 (Structures deemed unfit for human habitation) all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the second reading of Bill 24-06 (Structures deemed unfit for human habitation) all in favor, motion carried, Ordinance No. 2024-06 passed. ATM Lease Agreement renewal. The renewal for the ATM Lease agreement was submitted for approval and signature. Alderman Morley made a motion, seconded, to approve the renewal for the ATM Lease Agreement, as submitted, all in favor, motion carried. Miscellaneous Business: Truck Decals- received quote from Gator Graphics to decal city trucks for $250 per truck. Alderman Goosen made a motion, seconded, to approve Gator Graphics to place truck decals on 4 city trucks, all in favor, motion carried. Discussion on ditch and drainage issues. Discussion on having the ability to waive or discount the dog adoption fee when the pound is full. Alderman Goosen made a motion, seconded, to approve a temporary discount or waiver of the dog adoption fee until the pound is down to 50% capacity, all in favor, motion carried. Discuss flexibility of the dog adoption fee when pound is full or during special events, send to ordinance committee for further discussion. Discuss vehicle purchase for Animal Control Employees. Alderman Goosen made a motion, seconded, to approve up to $38,000 to purchase a small truck for Animal Control Employees with ARPA funds, all in favor, motion carried. Discussion on planters at 4-way. Tabled for further information. Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 9:30 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, May 21, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building. The tentative agenda of this meeting includes: Approval of Minutes Presentation of Warrants for payment Reports 1. Collector’s Report 2. Public Works Director’s Report 3. City Admin Report 4. City Attorney’s Report 5. Fire Chief’s Report: Dennis Bowers, Assistant Chief 6. Sheriff’s Department Report 7. Committee Reports: 8. Planning and Zoning Commission: 9. Code Enforcement 10. Windsor Area Chamber of Commerce: August 3rd Event Approval 11. Septemberfest Committee: Agenda Requests: 1. Boot Block – American Legion Auxiliary 2. Tim McShane – Street Repair Issue 3. Dylan Page – Garage Extension for Home Based Business Old Business: 1. Building Issue – 501 N Main 2. Committee Assignments 3. Discuss ARPA Funds New Business: 1. Wastewater Improvements Part A Do-Rite Change Order # 1 2. Wastewater Improvements Part B Visu-Sewer Change Order # 1 3. Wastewater Improvements Part A Do-Rite Pay App # 1 4. Wastewater Improvements Part B Visu-Sewer Pay App # 1 5. Structures deemed unfit for human habitation - Bill No. 24-06 6. ATM Lease Agreement Renewal Miscellaneous Business: 1. Truck Decals 2. Ditch and Drainage Issue Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3). Representatives of the news media may obtain a copy of this notice by contacting: Lisa Lawless, City Clerk 125 S. Main St. Windsor, MO 65360 660-647-3512 Posted: Friday, May 17, 2024, at 1:20 p.m.

Regular Board Meeting April 16, 2024 The City of Windsor Board of Aldermen held its regular meeting on Tuesday, April 16, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main. Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen, and Newell Whetstone. Alderman Hampton made a motion, seconded, to approve the minutes, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried. Alderman Clubine made a motion, seconded, to approve the Collector's Report, all in favor, motion carried. Public Works Report – Public Works Director, Lance Tucker – Visu-Sewer will be inspecting lines in the project area. We have started working on the pool bath house. Hydrant flushing will begin on April 22nd, weather permitting. Alderman Morley made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried. Administrator’s Report – City Administrator, Lisa Lawless – CDBG reopened the application process for a street project grant. We have approximately 30 surveys to finish and will be working on completing them this week. We received approval to move forward on the City Limit Expansion from both Pettis and Henry County. The city attorney made several amendments to the Lead Service Line Inventory contract. I have forwarded the amendments to All Clear Pumping and Sewer and am awaiting their response. Alderman Clubine made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried. Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried. Pool Committee recommendations: 1. Recommends the full board approve the use of $3000 from the local use fund to purchase the concrete and products for the baby pool renovation. 2. Recommends the full board approve Sasha Spangler and Kara Hensley as Pool Co-Managers each being paid an hourly rate of $13.00 per hour. 3. Recommends the full board approve the following budget adjustments: Move $137.04 from Insurance Expense to Supplies/Chemicals within the Pool Budget. Move $2,622.96 from Equipment Expense/Concessions to Supplies/Chemicals within the Pool Budget. Alderman Goosen made a motion, seconded, to approve $3000 local use tax funds for the purchase of concrete and products for the baby pool renovation, all in favor, motion carried. Alderman Goosen made a motion, seconded, to approve Sasha Spangler and Kara Hensley as Pool Co-Managers each being paid an hourly rate of $13.00 per hour, all in favor, motion carried. Alderman Parris made a motion, seconded, to approve the Pool Budget Adjustments submitted by the Pool Committee, all in favor, motion carried. Agenda Requests: James Hollis - not present Old Business: 2024 Residential Mowing Bids: Walton Lawn Care: small yard mowing $275/brush removal $275, medium yard mowing $300/brush removal $300, and large yard mowing $350/brush removal $350. TRC Lawncare, LLC: small yard mowing $325/brush removal $375, medium yard mowing $400/brush removal $475, and large yard mowing $450/brush removal $600. Alderman Parris made a motion, seconded, to approve Walton Lawn Care for residential mowing, all in favor, motion carried. Auditor Request for Proposals: Review DSWA Certified Public Accounts proposal. No other Auditor proposals were received. Alderman Morley made a motion, seconded to approve DWSA, all in favor, motion carried. New Business: Resolution 24-03 Alderman Morley made a motion, seconded, to read Election Resolution 24-03, all in favor, motion carried. Alderman Morley made a motion, seconded, to approve the reading of Election Resolution 24-03 regarding the April 2, 2024, election results, all in favor, motion carried. Swearing in Elected Officials Mayor Rollins swore in Alderman Ward 1 - John Morley, Alderman Ward 2 – Steve Clubine, Alderman Ward 3 – Grace Danner for 2-year terms April 2024 to April 2026. Mayor Pro-Tem Alderman Hampton made a motion, seconded, to approve the nomination of Steve Clubine as Mayor Pro-Tem, all in favor, motion carried. Bill 24-05 – Bill No. 24-05 Disorderly Conduct Alderman Parris made a motion, seconded, to read by title only, Bill 24-05 (Disorderly Conduct) all in favor, motion carried. Alderman Clubine made a motion, seconded, to accept the first reading of Bill 24-05 (Disorderly Conduct) all in favor, motion carried. Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-05 (Disorderly Conduct) all in favor, motion carried. Alderman Parris made a motion, seconded, to accept the second reading of Bill 24-05 (Disorderly Conduct) all in favor, motion carried, Ordinance No. 2024-05 passed. Discuss possible ARPA funds expenditures: Air Conditioner, Dump Truck, 2 Pick-Ups, Mud Vac, Skid Steer with attachments – buckets, brush hog Tabled until next month for further discussion. Discussion on possible tent Ordinance. Sent to Ordinance Committee to review. Miscellaneous Business: Discussion on possible tent Ordinance. Sent to Ordinance Committee to review. Alderman Morley made a motion, seconded, to enter closed session as authorized by RSMO section 610.021 (1) (3) Roll call vote: Yes: John Morley, Steve Clubine, Mike Parris, Hannah Goosen, Grace Danner No: Danny Hampton 5 to 1, Motion Carried Discuss Personnel Issues Alderman Clubine made a motion, seconded, to leave closed session, all in favor, motion carried. Mayor Rollins called open session to order at 8:39 pm. Roll call: John Morley, Danny Hampton, Steve Clubine, Mike Parris, and Hannah Goosen and Grace Danner Alderman Morley made a motion, seconded, to adjourn, all in favor, motion carried. Meeting Adjourned 8:40 p.m. __________________________________ __________________________________ Ricky Rollins, Mayor Lisa Lawless, City Clerk _____________________ Approved

NOTICE OF OPEN MEETING and VOTE TO CLOSE PART OF MEETING

Notice is hereby given that the City of Windsor Board of Aldermen will conduct a meeting at 7:30 p.m. on Tuesday, April 16, 2024, in City Hall located at 125 S Main. The meeting room is located at the back of the building.

The tentative agenda of this meeting includes:

Approval of Minutes

Presentation of Warrants for payment

Reports

1. Collector’s Report
2. Public Works Director’s Report
3. City Admin Report
4. City Attorney’s Report
5. Fire Chief’s Report
6. Sheriff’s Department Report
7. Committee Reports: Pool
8. Planning and Zoning Commission:
9. Code Enforcement
10. Windsor Area Chamber of Commerce:
11. September Fest Committee:

Agenda Requests:

1. James Hollis - Portable Storage Container

Old Business:

1. Discuss Residential Mowing
2. Auditor Request for Proposals

New Business:

1. Election Resolution 24-03
2. Swearing in Elected Officials
3. Mayor Pro-Tem
4. Committee Assignments
5. Disorderly Conduct - Bill No. 24-05
6. Discuss ARPA Funds

Miscellaneous Business:   

Vote to go into closed session as authorized by RSMO Sec. 610.021 (1) (3).  Representatives of the news media may obtain a copy of this notice by contacting:

Lisa Lawless, City Clerk

125 S. Main St.

Windsor, MO 65360

660-647-3512

Posted: Friday, April 12, 2024, at 1:45 p.m.

Regular Board Meeting

March 19, 2024

The City of Windsor Board of Aldermen held its regular meeting on Tuesday, March 19th, 2024, at 7:30 p.m. in the City Hall meeting room at 125 S. Main.

Mayor Rollins called the meeting to order at 7:30 pm with the following Aldermen present: John Morley, Danny Hampton, Steve Clubine, Mike Parris, Hanna Goosen, and Newell Whetstone.

Alderman Morley made a motion, seconded, to approve the minutes, all in favor, motion carried.

Alderman Parris made a motion, seconded, to approve the warrants, all in favor, motion carried.

Alderman Clubine made a motion, seconded, to approve the Collector's Report, all in favor, motion carried.

Public Works Report – Public Works Director, Lance Tucker - The issue we experienced while the tower was in pressure mode was due to a significant leak on the water line on 2 Highway. The line broke in the creek and left 2 houses without water.  A temporary line has been placed but they homes have minimal pressure.  Our options are to bore under the creek, which would cost up to $20,000 or to tap into the new waterline at the bottom of the hill by the pool and run 2-inch line to the properties affected for $4000. Tower inspection went well, and they repaired the aviation light while they were on site.

Alderman Parris made a motion, seconded, to approve the $4000, to tap into the new waterline and run 2-inch line to the properties affected along 2 Highway, all in favor, motion carried.

Alderman Hampton made a motion, seconded, to accept the Public Works report as presented by Lance Tucker, all in favor, motion carried.

Administrator’s Report – City Administrator, Lisa Lawless - MO-Dot is requiring a Phase 1 cultural survey be conducted before the sidewalk project construction begins.  MECO received two quotes to conduct the survey, one for $31,395 and another in the amount $5,176.43. MECO submitted for approval a supplemental agreement for the addition of the survey cost of $5176.43 to the Engineering Services Contract.  An application for a pro-rated liquor license for original package and Sunday sales has been submitted for approval from Windsor Petroleum located at 601 N Main Street.

Alderman Clubine made a motion, seconded, to accept the Supplemental Agreement to the Sidewalk Project Engineering Service Contract , all in favor, motion carried.

Alderman Clubine made a motion, seconded, to approve the Pro-Rated Windsor Petroleum original package and Sunday sales liquor license, all in favor, motion carried.

Alderman Morley made a motion, seconded, to accept the City Administrator’s Report, all in favor, motion carried.

Sheriff’s Report – Alderman Morley made a motion, seconded, to accept the Sheriff’s Report as presented by Major Hills, all in-favor, motion carried.  

Agenda Requests:

Brian Bilbruck - request to place a memorial bench on the sidewalk in front of City Hall in honor of his mother, Shirley Galloway.

Alderman Goosen made a motion, seconded, to approve the placement of a memorial bench in honor of Shirley Galloway on the sidewalk in front of City Hall, all in-favor, motion carried.   

Boot Block Request Windsor FFA – April 12^th, 2024, 8 AM to 3pm; collect for fireworks donations.

Alderman Whetstone made a motion, seconded, to approve the Boot Block requests, all in favor, motion carried.

Carla Cobb – requested to be removed from the agenda.

Old Business:

Open Sealed Residential Mowing Bids – No bids were submitted.

Open Sealed Hauling Bids –

            Chuck Coffey $6.95/ton

            Tim Jacks $9/ton

Alderman Parris made a motion, seconded, to approve the Chuck Coffey $6.95/ton Hauling Bid, all in favor, motion carried.

Open Sealed Nuisance Property Bids –

            Buckridge $66,000

            Empire Electric $45,800

Alderman Parris made a motion, seconded, to accept the Empire Electric bid for $45,800 to clean the property at 219 N County Line, all in favor, motion carried.

The resident of 219 N Countyline was present and addressed the Board.  He states he has received notice to vacate the property and he will be off the property by 9 AM on April 25, 2024.

Alderman Parris made a motion, seconded, to rescind the acceptance of the Empire Electric bid for $45,800 to clean the property at 219 N County Line, all in favor, motion carried.

The matter was tabled to discuss at a future meeting.

New Business:

Brightspeed (CenturyTel Broadband Services) Franchise Agreement - Bill No. 24-03

Alderman Clubine made a motion, seconded, to read by title only, Bill 24-03 (CenturyTel Broadband Services) all in favor, motion carried.

Alderman Parris made a motion, seconded, to accept the first reading of Bill 24-03 (CenturyTel Broadband Services) all in favor, motion carried.

Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-03 (CenturyTel Broadband Services) all in favor, motion carried.

Alderman Clubine made a motion, seconded, to accept the second reading of Bill 24-03 (CenturyTel Broadband Services) all in favor, motion carried, Ordinance No. 2024-03 passed.

Brightspeed (Embarq) Franchise Agreement - Bill No. 24-04

Alderman Clubine made a motion, seconded, to read by title only, Bill 24-04 (Embarq) all in favor, motion carried.

Alderman Parris made a motion, seconded, to accept the first reading of Bill 24-04 (Embarq) all in favor, motion carried.

Alderman Morley made a motion, seconded, to read by title only a second time, Bill 24-04 (Embarq) all in favor, motion carried.

Alderman Parris made a motion, seconded, to accept the second reading of Bill 24-04 (Embarq) all in favor, motion carried, Ordinance No. 24-04 passed.

Miscellaneous Business:

Bobbi Wilson – Concerns on a sidewalk grate low spot and yard damage at the stormwater drainage project area.  Lance will meet with her on Thursday to discuss.

City Limit Expansion – Citizens in attendance voice concerns on what the city limit expansion means for property owners outside of city limits.  The citizens were assured that the expansion is to allow for future growth and that it will have no impact on their properties.

Alderman Parris made a motion, seconded, to adjourn, all in favor, motion carried.

Meeting Adjourned 8:13 p.m.

__________________________________                __________________________________

Ricky Rollins, Mayor                                                 Lisa Lawless, City Clerk

_____________________

Approved